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Invitations, announcements and holiday cards need to be mailed to many people at once, and PrintingPress Extreme was specifically designed to simplify this daunting task. Our Address Book and Mailing Lists are tightly integrated into the software and they offer features that help you print envelopes, track RSVP and thank-you note status, and manage multiple projects easily.

The first time you run PrintingPress you will want to set up your Address Book. The Address Book persists across multiple projects so you will only have to do this once, though you may need to periodically update people's addresses when they move. The best way to get your addresses into PrintingPress quickly is with the Import Addresses feature, which lets you import Comma Separated Value (CSV) files that can be exported from most major contact management products like Microsoft Outlook®, Microsoft Outlook Express®, Microsoft Excel® and Yahoo!® Contacts. When you import your addresses, you will see them added to the Address Book.

Address Book
(click to enlarge)

The oval icons on the left indicate your relationship to the different contacts, allowing you to quickly tell the difference between friends, relatives and business associates. PrintingPress Extreme offers many new categories to help organize all the names in your Address Book. The Relationship button in the toolbar lets you quickly set relationships for all your contacts:

Relationship Menu

To enter an address into your Address Book, choose New Address in the Address Book menu. The Address Information window will appear. The buttons at the top of the window allow you to easily enter many addresses by clicking the Save and New button, or scan through your addresses using the Save and prev and Save and next buttons. The Insert button allows you to enter European accents or other special characters into the address.

Address Information Window

Enter all the contact's information in the fields provided. You can specify different mailing label names to use for an inner envelope for a formal invitation as well as 10 options for the outer envelope. The options with asterisks are labels that you specify in the Address Information window. The options without asterisks are generated automatically from the contact's first and last names. When you create an envelope, you can specify which label name to use.

  • Formal name for envelope *
  • Informal name for envelope *
  • First Last
  • the Last Names
  • The Last Names
  • the Last Name family
  • The Last Name Family
  • Just the boys *
  • Just the girls *
  • Just the kids *


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