HOME · SOFTWARE TOUR · PRINTINGPRESS SOFTWARE TOUR · MAILING LIST

The Mailing List specifies the people to whom you will be sending your invitations, announcements or holiday cards created in the current project. For many invitation and announcement projects, you are only half-way there when you put the envelopes in the mail. For weddings, showers and other parties, you have to watch for RSVP cards and tally up who has responded, who is coming and who you have to call. For moving and birth announcements you have to keep track of all the well-wishers who send you housewarming or baby gifts so you can promptly respond with a thank-you card. And if you have ever planned a wedding or had a baby before, you know you have other things on your mind!

The Mailing List shows the current status for each recipient in the current project, as well as the cumulative number of responses received and guests attending:

To add names to the Mailing List, select names in the Address Book and select the Add To Mailing List menu item. If you have a large number of names in your Address Book, individually clicking on each one you want to add to your Mailing List may be cumbersome. Alternatively, you can select Choose Names for Mailing List... menu item in the Address Book or Mailing List menus, which will bring up the Select names window:

As responses and gifts come in, or thank-you cards go out, you can use the Update Mailing Status window to keep your project's status up to date. You can also keep track of a guest list for the event by adding guests for each name in your Mailing List. You can later use this guest list to print table place cards. To update status information for any name in your Mailing List, click on the name and select Update Status... from the Mailing List menu:

As you will see in the remaining pages of the tour, Mailing Lists are central to PrintingPress. They enable you to print addressed envelopes that look professionally done. Mailing Lists can easily be duplicated to send new cards and envelopes to the same group of people for a different event. You can also print your Mailing List so you can easily review your list of names and addresses.